Understatement alert: events are complex. 

As an organiser, you're responsible for managing a thousand details. The success of your event often comes down to how well you can communicate these details to your prospective attendees. Too much information can be overwhelming and too little can negatively affect attendance. 

Fortunately, when creating your event in Visit, we provide a number of tools to help ensure every detail of your event can be communicated clearly, concisely and in a user-friendly manner. 

This article will run you through how to set Event Locations to allow students to easily find where your event/ sessions are taking place.

Getting Started

Begin by navigating to Settings > Event Locations. Whilst it's important to note that new locations can be created within your event, Event Locations is where you'd come to amend or remove existing entries. 

To add a new location, simply click + New Location in the top-right of the screen. From there, add a publicly visible Title for your location. Select Location allows you to make use of Google maps to search for the correct address for your location. Lastly, the Display Address field allows you to provide a traditional full address for users. In the screenshot above, Dundas St, Edinburgh, UK would be the Display Address.

Adding Locations to your events

Once your locations are created the process of adding them to your events and/ or sessions is easy. Open the event you'd like to add a location to and hit the Edit tab. Now look for the Location field. Pick your pre-existing location from the dropdown, or click the link below the field to create a new location then and there. 

To set the location of a specific session just navigate to the Sessions tab and click to Edit Session. From there, click on the Locations tab:

Adding the location information to your session will mean that, when clicking the session name on either the event field or on the RSVP page, the student will see a pop-up which provides them with the location information courtesy of an embedded Google map. 

Any questions? Feel free to start a live chat with a member of our support team or explore the rest of our academy at your leisure.

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