Virtual events during the Covid-19 pandemic have been a vital part of every University and College's playbook. They've allowed schools to stay connected to existing and prospective students and have delivered an experience that is accessible, immediate, and engaging. At Gecko, we've added Video streaming and Virtual events to help our partners deliver best-in-class virtual student experiences that dovetail with your existing Gecko workflows and integrate directly into your CRM.

As on-campus and physical events gradually become a viable option once more, we're delighted to announce that we've just released full support for Hybrid events. These allow you to run events with a mixture of in-person and virtual sessions which are simple to set up and easy for students to understand.

In the video below, the wonderful Jonny Urquhart, Head of Customer Success, UK, gives you an idea of how easy it is to set up and book onto your very own Hybrid event from both an administrator and student's perspective:

Hybrid events are available now to all Gecko clients with the Visit package. Don't hesitate to reach out to your account manager with any questions on upgrading.

Getting Started

Let's create our very first Hybrid event.

Begin by navigating to Events on the left-hand nav bar and clicking +New Event in the top-right corner. Give your event a name, Start/End date/time, and click Next Step.

Be sure to set the type of event to either Single Session or Multiple Session. Hybrid events are only applicable to events with sessions! Click Next Step and pick the Hybrid card:

You'll only be able to create a Hybrid event on Gecko if your event has sessions!

Once you've saved your event, head over to the Sessions tab and create a new session. When creating (or editing) a session, you can select the mode of delivery (Venue or Virtual) by going to the Locations tab.

Venue-based sessions can be integrated with Google Maps to give to-the-meter start points for sessions. Virtual events can be run by linking to third-party meeting IDs in the Webinar Link field, or by using Gecko's video streaming functionality, which is configurable by saving the Session and navigating to the Event Streams tab.

Once created, your Sessions tab will show you, at-a-glance the type of session you've created. A map pin icon denotes an in-person session, whereas a signal icon denotes a virtual session:

This distinction is also surfaced on any booking forms or RSVP pages for students to help clearly indicate the type of session they'll be joining:

Let us know how you enjoy the functionality and a heartfelt thank you to all Gecko partners who worked with us to help shape our Hybrid event offering!


Any questions? Feel free to start a live chat with a member of our support team or explore the rest of our academy at your leisure.

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