💡 What is this? A lightning-quick guide to learning Gecko's event capabilities.
🔎 Who is it for? Users who want to start building and sharing events from Gecko but aren't interested/don't need to learn how the entire system works.
⏰ Got anything else? If you're a system administrator or want to learn everything there is to know about Gecko, then check out our complete Visit training guide!
Want to learn how to start using Gecko events in a matter of minutes? You're in the right place!
In this quick start guide, Michelle helps you set up your first event. You'll learn how to create an event, the fastest and easiest ways to add students in, and automatically send a personalized RVSP ticket to everyone who signs up!
Step 1: Creating your first event
Head to Events > + New Event
Give your event a Title
Select Start & End Date
Add your Location
Click Save Changes to generate your event
💡 Check out these articles to learn more about event locations and the different types of events (in-person, virtual, hybrid, etc.) that you can run with Gecko
Step 2: Send a personalized RSVP ticket
Click into Workflows > + New Workflow
Leave Conditions blank if you want everyone to receive the email
Add an Action to send an Email to the contacts' email address with your template that contains the mail merge tag {{events.rsvp_link}}
Select Sender + Ignore Consent Preferences + Add Action
Save Changes to set your workflow live
⭐️ Tip: Did you know you can use our Visit App to scan students into physical events?! Click here to learn more... 📲
💡 Check out these articles to learn about mail merge tags and creating sessions in your event!
Step 3: Adding students to your event
Adding students via the event field
Head to Forms > + New Form
Add in relevant fields
Select Form Fields + Event Field and add your event
Click Update on the field + Save Changes
⭐️ Tip: Want to share all of the events on your accounts or only events belonging to a specific category? Learn about the event share page...🙌
Adding students via workflow
Click into the Workflows tab on your form + Add Workflow
Leave Conditions blank if you'd like everyone that fills out the form to be automatically added
Add Action to Add Contact to Event + Select your event and Status
Click Save Changes to set the workflow live
Happy eventing!! 🏫🧑💻🥳🤩
Any questions? Start a live chat with a support team member, or feel free to explore the rest of our academy. Spotted an error or want to suggest a future article for the academy? Let us know here.